Madison County Sales Committee Meeting Minutes

October 8, 2007 7:30 PM
Senior Fair Board Office

Members Present: George Roby; Tim Beathard; George Lohstroh; Chuck Hann; Gary Finchum; Dave Gallimore; Wendy Stachler; Bill McDonald

Guests Present: Tom Fisher, Jill Adlesberry

Secretary Report: None

Treasurer Report: None           

Old Business:

• Discussion on the sound system
  • Sr. Fair Board is looking into this
• Discussion on new scale
  • Bill and Dave got quotes from different companies for a hog scale
    • Kanawha $3197.00
    • Brechbueler $2000.00
    • Galliger $2500..00
  • Bill moved to buy the Brechbueler scale and George seconded it. Motion Passed
• George moved to reimburse Bill McDonald for the flowers that were purchased as a Thank You to Mrs. Barton. Motion Passed

 New Business:

• Start-a-Steer Project

 Project Guidelines

Start-A-Steer

1)      Must be a steer

2)      Must be born after January 1 of current fair year. (Best if born between February 15 and April 15.)

3)      Must be weaned, halter broke and on feed by Fair

4)      Must be 100% Beef ( refer to the Beef Feeder Section)

5)      Must return to the next years fair as a steer

6)      There will not be a market for this feeder calf (It must go home at the conclusion of the fair, however the exhibitor is eligible to participate in the Premium Sale.)

7)      The weight range for the first year of this project is 200 pounds to 450 pounds. (If the feeder does not fall within this range then it could not stay on the fair grounds.)

8)      Must have possession of feeder steer by June 15

After the first year of this project the exhibitor will be eligible to enter the Premium Sale and still maintain possession of the feeder. After the second and final year of this project, the exhibitor can choose to sell or keep his / her steer. If however the exhibitor chooses to maintain the possession of his / her steer at the completion of this project, he / she will not be permitted to participate in the Premium Sale. 

In the first year of this project, all of the other rules that apply to the beef feeder project with the exception of “weigh a minimum of 350 pound to sell in the Premium Sale” apply to this project.

In the second year of this project, all of the other rules that apply to the Market Steer Project including but not limited to weighing in at the January weigh in, apply to this project.

Before the exhibitor participates in the Premium Sale, each exhibitor will be asked to sign a letter of intent that he / she will bring the feeder back as a steer to the next year’s fair.

Additional Note:

If a steer is born in January and is creep fed while still on the cow he could exceed the maximum weight. A steer with a small birth weight born after May 1 will likely have trouble meeting the minimum weight. The best time frame for meeting the weight requirements is to purchase a steer born between February 15 and April 15. It is also recommended that the steer be castrated (not clamped) to insure that the calf is a steer and not still a bull. 

• Motion to accept the recommendation to the Sr. Fair Board that this project be added to the 2008 Fair by Bill ,second by Chuck: Motion Passed

• Recommended weights for market animals
  • Chickens              3.5 to 6 pounds
    • Also that every chicken within a pen of three must meet those requirements.
  • Turkeys                20 to 30 pounds
  • Hogs                    220 pounds with no top weight
  • Goats                   50 pounds min. and born after Dec.15
  • Rabbits 3 to 5 pounds and not over 70 days old
    • Also that each individual rabbit within a pen of three meet those requirements
  • Production Geese     8 to 17 pounds and hatched after Jan.1.
  • Ducks                     6 to 12 pounds and hatched after Jan.1.
  • Sheep                     Min. of 95 pounds and born after Jan.1
  • Beef Feeders           350 to 899 pounds
  • Dairy Feeders          350 to 899 pounds
  • Market Steers          Min. of 900 pounds and born after Jan.1 of preceding year
  • Market Heifers Same as Steers
  • Start A Steer           200 to 450 pounds

   

• Sale Committee will make every effort to find a market for the animal but if one can not be found then that animal will have to be taken home at the conclusion of the fair.
• Re-Weigh Policy
• Do Not Change
• Chuck moved that we purchase mulch for the bedding of the Beef and Dairy projects and charge accordingly. Motion Passed
• Goats do not need to be de-horned
• Bill moved that all beef feeders be 100% beef and all dairy feeders be 100% dairy Motion Passed
• Election of 2008 Officers
• President:                     George Lohstroh
• Vice President               Chuck Hann
• Treasurer                      Connie Ballah
• Secretary                      Bill McDonald

Adjourn