Madison County Senior Fairboard News

Release Times for Fair Exhibits
Release time for Junior Fair Exhibits and animals not marketed by the Junior Fair Sales Committee will be on Sunday following the Madison County Fair, starting at 9:00am and must be completed by 2:00pm on Sunday.

Any request for early release must be submitted to the Senior Fair Board no later than Monday of fair week by 5:00pm. All requests must be in writing and include a copy of the show bill and entry form for any conflicting show.

Only Senior Fair Board can grant early release. Any emergency request will be handled on a case-by-case basis.

All commercial exhibits are allowed to leave after the closing of the Madison County Fair (11:00pm Saturday), with the exception of all commercial exhibits that are located in the Commercial Buildings. These exhibits will be allowed to leave at 9:00am on Sunday.

Any commercial exhibit that leaves before the release times stated above will have their contract cancelled, lose any deposit money, and will not be asked to return.

Any early release for a commercial exhibit must be stated in their written contract and may include monetary penalty.

All contracts (including ice) must be paid by the last Saturday of the fair by 9:00pm.

Fair Week Grievance/Protest Procedure
Committee to be made up of the Senior Fair Board President and three (3) Senior Fair Board members.

• All grievances to be made in writing.
• Grievance must be filed no later than 36 hours before any given Junior Fair Show.
• The Grievance/Protest Committee, upon receipt of the written grievance, will investigate using the Junior Fair Coordinator, Junior Fair Coordinator Assistant, Extension Educators, 4-H Advisors, Junior Fair Livestock Sales Committee Members, FFA Advisors, and FCCLA Advisors to investigate the incident that caused the written grievance.
• Finding results will be made within 24 hours of receipt of grievance.
• Written explanation will be given to all person(s) involved.
• Both parties can file a written protest. Procedures are written below.*

* A written protest will be accepted using the standard protest form along with a $50.00 non-refundable fee. If either of the parties involved in the grievance disagree with the results, the protest will be handled by the Executive Board of the Madison County Agricultural Society. The results will be finalized within 12 hours.